Posts tagged Goal Setting

How to Avoid Getting Overwhelmed

How to Avoid Getting Overwhelmed

jerrydross.com - Business Success Solutions

When working on a big project, it’s easy to look at it and think “there’s just no way I can do that”. But a big project becomes a lot more manageable if you break it down into smaller pieces – you just have to know how to divide it up.

 

Before you dive into breaking up your project and making a plan, you need to figure out exactly what needs to be done and when the project needs to be done by. This may be very easy if your client has a clear idea of what they want and a solid deadline, but they may be more flexible and want you to fill in the blanks, it which case this might take a bit longer.

 

Either during or after figuring out your full goal and deadline, break the job down into exactly what needs to be done. Break the job into small pieces. Don’t worry about the order yet, just make sure you have a list of all the tasks involved. Also make sure to put next to each tasks who needs to be involved and what tools and equipment will be needed to complete it.

 

The next step is to organize all the pieces into an order. You can do this based on several criteria including:

 

Client needs.

No matter what your preferences, to run a successful business, you need to put the client first. If your client needs certain parts by certain dates, then that’s going to be the first determinant of your schedule. Once that is decided, you can fill in the other blanks from there.

 

Chronological considerations.

While certain parts of projects can be done in any order, some activities require other portions to be done before they can be finished, or sometimes even started. Once you are done organizing things by firm deadlines, they can be ordered in this way.

 

Availability of people and tools.

Generally, you’re going to need certain employees, outside contractors, specific equipment, and other items. These are likely going to be different for each part of the project. Organize your timeline based on who is needed for each part. For example, if you need a certain contractor for several steps, it’s easier to do those steps one after the other instead of spreading them apart. And if a person is working on a part of the project that will take up all their time, they obviously can’t work on another project at the same time.

 

Once you have a general order set up, you’re ready to set up a more specific timeline with dates that specific parts of the project need to be done. Unlike the previous step, this one may be more difficult (and you may have to redo the last step). For your timeline, you need to take into account not only when things are due, but when people and equipment you need will be available.

 

Once you have your final plan, you’re ready to get started. But, don’t let you’re planning be done there. We all know that nothing goes exactly as planned. Re-evaluate your plan every so often to make sure it still lines up with client expectations and how things are going. That way there won’t be any surprises later on.

 

Here’s to your Success!

Jerry D Ross

 

Give us your thoughts and/or suggestions. Please leave your Comment below. Feel free to contact me with questions or suggestions.

How Planning Pays Off

Planning Pays Off

JerryDRoss.com Business Success Solutions

 

When you’re working on a big project, it’s easy to get daunted. By planning the project, and breaking it up into smaller, easy to achieve “mini-goals” you make it seem much less daunting and more achievable. Plus, whenever you reach one of your smaller goals, you get that extra boost of confidence needed to keep you going.

 

When you focus really hard on a project, it’s really easy to gain a lot of focus and get “on a roll”. The problem is, sometimes you get off track while your focus is so narrow and you end up wasting your concentration on something that doesn’t need to be done, or will need to be redone. By having a clear, written plan, you can always check back to it while you’re working to make sure what you’re doing serves the ultimate purpose of your project.

 

While the idea of planning is easy, actually making a plan can take some effort. Start by breaking down everything that needs to get done into “bite sized” tasks. You don’t need to plan everything down to the minute, but break it down logically by what needs to get done, who needs to do it, and what they need to get it done with.

 

Once you’re done breaking things down, organize them into an ordered list depending on what order things need to be done in, when people and materials are available, and when certain parts just have to be done by. You can then fit this to a reasonable timeline for getting everything done.

 

Once you get your plan and get started, you can use it to motivate yourself. Why not plan small incentives for getting parts of the plan done? This could be anything from a night out to bringing donuts into the office – whatever motivates you or your team. If small incentives aren’t working, try motivating yourself and others by remembering your ultimate goals, like a better work title or a new car. Thinking about these objectives will help motivate you until the end.

 

While it’s great to have a plan, always be prepared to revise the plan if needed. Constant revisions are generally a waste of time, but if there are major changes you didn’t anticipate, it will be worth your time to take a second look at your plan and make changes if needed (or verify that everything is as it should be).

 

Planning projects is a great way to successfully finish them and feel accomplished, but if you really want to make waves, you need to take planning a step further and start planning your business as a whole. You can use the same concepts of determining your ultimate goals, breaking it into steps, determining who and what you need and developing a timeline. A life goal probably needs a bit more thought and revision than a project, but the reward is that much sweeter.

 

Here’s to your Success!

Jerry D Ross

 

Give us your thoughts and/or suggestions. Please leave your Comment below. Feel free to contact me with questions or suggestions.