Posts tagged Accomplishment

8 Keys to Maximize Your Productivity

8 Keys to Maximize Your Productivity

Most of us have days when we look back and wonder where the day went. We ask ourselves why didn’t we get the things done we had planned. We knew what needed done when the day started but somehow at the end of the day much of it didn’t get done.

How do we maximize our productivity each day to accomplish the tasks we set for ourselves? We know that in order to be successful we have to make good use of our time and accomplish the critical activities that are needed for success. Below are eight simple keys to maximize your productivity and help achieve the goals you set for yourself.

 

8 Simple Keys to Maximize Your Productivity.

1. Prioritize your tasks and focus on the important things.

You can never accomplish in a single day all the things you know need done to succeed in your field. Success is a process. You move forward each day as you accomplish some of the things you set for yourself. As they say, “Rome wasn’t built in a day.” So too, success can’t be built in a day.

So prioritize your list of things that need done. Write out what is most important to accomplish today and do those most important things first. If the less important things don’t get done you will still have accomplished the critical things. By achieving the most important tasks each day it will give you a sense of accomplishment and propel you forward with more energy to accomplish even more each day. Prioritize your tasks and focus on the important things first!

8 Keys to Maximize Your Productivity

2. Get Started Early.

Get up early and get going on your day’s important tasks right away. Benjamin Franklin is said to have coined the phrase, “Early to bed, early to rise; makes a man healthy, wealthy and wise.” That phrase is still just as applicable to today in our lives. Go to bed at a reasonable time and get up early. Most people are more productive in the mornings. There are exceptions and you must judge that yourself. The key is use your most productive time for getting the critical things done. Don’t flutter away the time on none essential distractions. Minimize the distractions. Get started early.

 

3. Focus!

Distractions are so plentiful in today’s world. Phones, TV, music, email, etc. You have to FOCUS your attention on what needs done at the time and get it done. Multi-tasking has it’s place in our world, but don’t neglect focus. By putting your total attention on the one critical task you can knock it out and get on to the next task. In the end you will get more done and with better quality. Focus!

 

4. Close Your Door.

Have we mentioned distractions yet? Distractions are so often the great killer of productivity. Close your door or otherwise separate yourself from outside distractions. When working from home this can be difficult at times. Find a way to block yourself off from distractions, at least for part of the time when you can truly focus and accomplish what needs done.

It’s easy when working from home to give yourself a guilt trip about “ignoring” your family. Your family needs to understand that for you to succeed and benefit them in the long run, they need to give you time to focus. It’s to everyone’s mutual benefit. Of course have balance in this. But you need to have time blocked away from distractions. Close your door.

 

5. Take a Break.

This may seem contradictory at first, but we all need to clear our mind and rest from intense work at times. Working non-stop all day and all week may give you the since of accomplishment, but in order to perform at our peak we need to step back and rest occasionally. During the day take breaks to give your brain and your body needed rest and rejuvenation. Be careful to not let the break become the rest of the day. But by taking a break, your time focusing on your critical tasks will be more productive. Take a day of rest and rejuvenation each week to recharge your batteries for the next week. Work hard with focus, but occasionally…. Take a break.

 

6. Organize Related Tasks Together.

You want to focus on the critical tasks to get them done well and quickly if possible, but some tasks are well suited to be grouped into one time slot. For example set a time slot to respond to emails or phone calls or schedule tweets, etc. If you respond to emails throughout the day, you risk getting distracted from the important tasks you are supposed to be focused on. By setting a time for such tasks you avoid the distraction of responding to them during your focused critical tasks. Organize Related Tasks Together.

 

7. Delegate and Automate When Possible.

If you’re building your own business, especially a home business, you often have to wear many hats, so to speak. You are the writer, the proofreader, the web designer, etc, etc, etc. Managing so many things can become daunting. Whenever possible, delegate to others. Hire out items others could do just as well which would free more of your time to do the critical tasks which are best done by you. Use automation so certain tasks can be done while you are working on other tasks or even while you’re sleeping.

There are great tools available for automating tasks on Twitter, Facebook, etc. Delegate and Automate when possible.

8. Take Care of Your Body!

Your body is a delegate machine. It’s an amazing machine! But if you don’t take care of it, it will quit on you. Get regular exercise! Eat balanced meals! There is so much information available on how to have good health and take care of ourselves. Use that information in a balanced way.

If you are to be a success in business or in any area of your life you have to take good care of your body and your mind. A sickly, tired body will not help you focus on the critical tasks at hand. A sluggish mind will not help you resist the urge to follow after distractions throughout the day. A strong, healthy body and a clear, alert mind are super critical to your success in business and life. Take Good Care of Your Body!

I hope these tips will help you in your quest for success. You can achieve what you perceive and believe.

Here’s to your Great Success!

Jerry D Ross

Getting the Right Things Done!

First Things First – Getting the Right Things Done.

We sometimes feel that we work and work on the things we need to get done and afterwards feel we didn’t accomplish anything important. We can get to feeling like we’re spinning our wheels; wasting our time on activities that don’t give us true fulfillment.

Stephen Covey wrote about these frustrations in his book First Things First. I would highly recommend you getting a copy and reading it if you haven’t yet. In it, he discussed how many of us have worked to learn to be more efficient in doing what we do, but we still feel like we haven’t accomplished what needed done. We’ve come to think that accomplishment is achieved by making the list and prioritizing it and then checking off things as they are done.

First Things First

Mr Covey points out that so many of us, in the end, come to see that we accomplished a lot of stuff, but left a lot of important things or people out of our lives. We may have climbed the ladder of success, only to find that the ladder was leaning against the wrong wall.

Live by Compass not Clock

In his book, First Things First, he explains a system of examining your motives for life, your real priorities in life. He uses the analogy of living life by the compass, rather than by the clock. By that he means, decide what is really important to you, what direction you want to go, and put your time into doing what will achieve those things. Most people live by the clock or schedule feel frustrations when something or someone interrupts that schedule.

For example, if you are in the middle of a project and your child needs help with something or is crying about something, you might feel frustrated because your child interrupted you. When if you think it out, your child and their happiness is of a greater value to you than the project you’re working on.

Follow Your Values

Mr Covey explains how to go about listing out what is of most value in your life and using those values as the basis for your activities. He uses the term “roles” for these values in your life. For example, you might have a Role of parent, or a business professional. He suggests doing a weekly review of your Roles and decide your goals, what needs accomplished, each week in each Role. For example in the Role of a Spouse, you might schedule a date to spend time just with your spouse. Or in the Role of Business Professional, you might have the goal this week of producing 3 short videos.

By using a process of planning each week based no your values or roles, you end the week feeling more accomplished because you focused on what’s really most important in your life. You accomplish the important things in your life and the other things get done as needed as well. You put first things first.

Again, if you don’t have this book in your library, I recommend you get a copy and read it.

Here’s to your Success!

Jerry D Ross

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