Archive for the Organizing Category

How to Avoid Getting Overwhelmed

How to Avoid Getting Overwhelmed

jerrydross.com - Business Success Solutions

When working on a big project, it’s easy to look at it and think “there’s just no way I can do that”. But a big project becomes a lot more manageable if you break it down into smaller pieces – you just have to know how to divide it up.

 

Before you dive into breaking up your project and making a plan, you need to figure out exactly what needs to be done and when the project needs to be done by. This may be very easy if your client has a clear idea of what they want and a solid deadline, but they may be more flexible and want you to fill in the blanks, it which case this might take a bit longer.

 

Either during or after figuring out your full goal and deadline, break the job down into exactly what needs to be done. Break the job into small pieces. Don’t worry about the order yet, just make sure you have a list of all the tasks involved. Also make sure to put next to each tasks who needs to be involved and what tools and equipment will be needed to complete it.

 

The next step is to organize all the pieces into an order. You can do this based on several criteria including:

 

Client needs.

No matter what your preferences, to run a successful business, you need to put the client first. If your client needs certain parts by certain dates, then that’s going to be the first determinant of your schedule. Once that is decided, you can fill in the other blanks from there.

 

Chronological considerations.

While certain parts of projects can be done in any order, some activities require other portions to be done before they can be finished, or sometimes even started. Once you are done organizing things by firm deadlines, they can be ordered in this way.

 

Availability of people and tools.

Generally, you’re going to need certain employees, outside contractors, specific equipment, and other items. These are likely going to be different for each part of the project. Organize your timeline based on who is needed for each part. For example, if you need a certain contractor for several steps, it’s easier to do those steps one after the other instead of spreading them apart. And if a person is working on a part of the project that will take up all their time, they obviously can’t work on another project at the same time.

 

Once you have a general order set up, you’re ready to set up a more specific timeline with dates that specific parts of the project need to be done. Unlike the previous step, this one may be more difficult (and you may have to redo the last step). For your timeline, you need to take into account not only when things are due, but when people and equipment you need will be available.

 

Once you have your final plan, you’re ready to get started. But, don’t let you’re planning be done there. We all know that nothing goes exactly as planned. Re-evaluate your plan every so often to make sure it still lines up with client expectations and how things are going. That way there won’t be any surprises later on.

 

Here’s to your Success!

Jerry D Ross

 

Give us your thoughts and/or suggestions. Please leave your Comment below. Feel free to contact me with questions or suggestions.

Outsourcing 101

Outsourcing 101

JerryDRoss.com - Business Success Solutions

When it comes to starting your own business, you’ll likely eventually need other people to do work for you. Instead of hiring employees, you might consider finding contractors to outsource your work to. This will not only save you money, it has a lot of other benefits as well.

 

When you hire your own employees, you have to pay a lot more than just their salary. Employers have to pay employee benefits like health and accident insurance, paid vacation, social security, and other additional expenses. While most of these are small costs, over time they add up to quite a bit of money out of your pocket. If you hire contractors instead of employees, they pay for their own benefits, so you don’t have to worry about the expenses. The only downside is that, because they incur these expenses themselves, they generally add these expenses into their fees.

 

In addition to paying for benefits for your employees, you also pay for training. Even if someone comes into your business with experience, they still don’t usually know exactly how your business works and it takes time for you to get them up to speed. If there is a new program or style you want them to use, you need to train them on it. A contractor does their own training so you don’t have to worry about it. Plus, if you don’t like the quality of work you’re getting from a contractor, you can just get a new one. When you get a new employee, you have to go through the hassle and expense of training a whole new person.

 

Another financial benefit to hiring contractors is that you only pay them when they work, and they only work when you have business, and therefore profits. If you lose a client or have less work to go around, you can simply stop using a contractor. If someone is your employee, you either have to pay them even though they don’t have work to do, or lay them off, which is a financial drain as well.

 

Contracting out work decreases your overhead costs in addition to not having to pay salaries. Keeping employees also requires you to have a place for them to work. This includes the costs of owning or renting space, computers and other equipment for them to work on, office supplies, bathrooms, and a whole slew of other things required to run an office, all of which cost you money. You can avoid all these costs when you hire out work; however, remember that contractors factor this into their charges. At the same time, you avoid these costs altogether when work is slow.

 

While outsourcing is a great way to save money, it has other positives. Outsourcing helps your reduce your business risk. Since you’re not obligated to hire anyone when you don’t have business, you can procect yourself in case of hard times. It’s easy to lean down your business and survive until work picks up again. Outsourcing also adds a degree of flexibility to your business. If you decide to head in a different direction with your work, you can simply hire new contractors instead of retraining employees. This lets you be adaptable and makes you much more likely to survive and turn a profit.

 

Outsourcing can be a great way to expand your workforce without breaking the bank.

 

Here’s to your Success!

Jerry D Ross

 

Give us your thoughts and/or suggestions. Please leave your Comment below. Feel free to contact me with questions or suggestions.